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Using the Shift key to modify a lot of those key combos lets you select text in different ways. You may have noticed from the previous section that the arrow keys are used for moving your insertion point around, and the Ctrl key is used to modify that movement. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document. Shift+F5: Cycle through the last three locations where the insertion point was placed.F5: Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on.Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window.Ctrl+Page Up/Page Down: Move to the previous or next browse object (after performing a search).Page Up/Page Down: Move up or down one screen.Ctrl+Home: Move to the beginning of the document.Home: Move to the beginning of the current line.Ctrl+End: Move to the end of the document.End: Move to the end of the current line.Ctrl+Up/Down Arrow: Move up or down one paragraph.Up/Down Arrow: Move up or down one line.Ctrl+Left/Right Arrow: Move one word to the left or right.Left/Right Arrow: Move the insertion point (cursor) one character to the left or right.This can save time if you have a long document and don’t want to scroll through the entire thing, or simply want to easily move between words or sentences. You can use keyboard shortcuts to easily navigate throughout your document.
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If you have a word selected, Shift+F7 looks up that word in the thesaurus. F9: Refresh the field codes in the current selection.Alt+Q: Go to the “Tell me what you want to do” box.Alt+Ctrl+S: Split a window or remove the split view.So save the link to this Quick Tip video, and pick your favorite level and start incorporating these powerful time-saving keyboard shortcuts.There are many general program shortcuts in Microsoft Word that make it easier for you to do everything from save your document to undo a mistake.
#Keyboard shortcut to save as ms word how to#
You just learned how to use 15 powerful keyboard shortcuts across Microsoft Office.ġ5 can be overwhelming, so I suggest incorporating one level over the course of a few days while you work, then after it’s mastered, come back to this video and start mastering a new level. This is perfect when you have a document you want to quickly move to notepad. Last shortcut CTRL + A selects everything. And when you press SHIFT + up or down you highlight all the way to the next line. Rather than moving to your mouse to highlight, SHIFT + arrow key left or right will also highlight a section. I sometimes get these two mixed up but just think of X as scissors cutting.
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Or I can just press CTRL + C to copy and paste. Let’s say you want to put this first section below the second section. Next, we have The Craft Supplies – Cut, Copy, and Paste If you press it again it takes back the action before that, etc. This section is for mistakes.ĬTRL + Z is undo taking back the last action. This next shortcut can be tricky but amazing CTRL + SHIFT + (greater than) makes fonts bigger. Or you can highlight a section, and do the same thing. CTRL + B bold, CTRL + I italics, CTRL + U underline. These first three functions are placed right next to each other in the Home tab. It searches your entire document and finds any word or phrase you type. You’ll probably use this one the most.Īnd CTRL + F is for find. This goes for all of the applications except in Outlook CTRL + N creates a new email and in OneNote, CTRL+N creates a new page.ĬTRL + S saves the document. You can start on any level you want but I’m going to start with The Overall Document.ĬTRL + N creates a new document. I broke it down into five easy to learn levels. My favorite ways are by dragging the web page link onto the desktop or bookmarking the page in the internet browser. It might be a good idea to save this video link for future reference. This Quick Tip video has 15 powerful keyboard shortcuts AND they work with all of these programs in Microsoft Office. When writing up a Word document, do you ever wonder how things would be if you used more keyboard shortcuts? What about in Excel, Outlook, Powerpoint, and OneNote? How to use Microsoft Office keyboard shortcuts video transcript: If you would like an alert when the latest video debuts, you can subscribe to our YouTube Channel. For quick reference, here is the list of the shortcuts covered in this video: